HR & Administration Specialist

About the role

The Customization Group, a global leader in mass customization and print-on-demand e-commerce, is looking for an HR & Administration Specialist for its Riga office. The role covers HR paperwork and the day-to-day running of the office, including on- and offboarding, employment documents, office administration and events. It reports to the Global Head of HR, who is based in the same office.

Key responsibilities

• Run on- and offboarding: paperwork completed by day one and the last day, and set up new hires in HiBob
• Keep the office running: supplies, kitchen, cleaning coordination and maintenance
• Handle employment documents: coordinate signing of contracts, appendices and orders, and keep accurate records in HiBob and Moneo so payroll inputs are on time
• Answer questions about HR systems (HiBob) and HR processes for employees and managers
• Keep people informed: announcements, birthdays, work anniversaries and milestones
• Organise internal events and engagement activities on plan and on budget
• Handle office administration: travel bookings, invoices and expenses, supplier and company-car documents, and welcome guests

Required profile

• Typically 2+ years in HR administration, ideally with office admin
• Working knowledge of Latvian labour law: employment contracts, appendices, orders, absence and leave rules
• Fluent Latvian for employment documents and working-level English
• Experience keeping employee data accurate and confidential in an HR system
• Nice to have: experience with HiBob or Moneo, coordinating office suppliers or vendors, and organising events on a budget

Required skills

• Confident with MS365, Canva and AI assistants such as Claude or ChatGPT
• Hands-on experience with HiBob or Moneo is a plus

What we offer

• Salary of 1,800 - 2,300 EUR gross per month
• Private health insurance after the probation period
• Extra leave for special occasions
• Food in the office: breakfast, lunch and snacks
• An AI-first workplace with tools and time to use them

To apply, submit your CV through the application form; no cover letter is needed. The process is a recruiter call followed by an in-person interview with the hiring manager.