Business Assistant (Maternity Cover) – Latvia

About the role

Medison is seeking a Business Assistant to provide administrative and operational support during a maternity cover period in Latvia. Reporting to the Country Manager, you will help ensure smooth business operations, manage vendor relationships, and assist with event coordination.

Key responsibilities

• Create purchase orders and vendor forms for events within your area of responsibility.
• Manage relationships with third‑party providers such as car lease, IT support, healthcare services, and accounting.
• Provide administrative support for new employee orientation and general office needs, including stock and supplies management.
• Coordinate designated projects, schedule internal and external meetings, and assist with planning medical, scientific, and corporate events.
• Prepare accurate, timely reports on organized events and maintain local archiving of related documents.
• Handle ad‑hoc projects as required.

Required profile

• Bachelor’s degree or equivalent education.
• At least 1 year of experience in a similar administrative or business support role.
• Excellent written and verbal communication skills in English.
• Good knowledge of pharmaceutical working processes and approval systems (advantage).
• Familiarity with Transfer of Value (ToV) reporting and pharma audit requirements is a plus.

Required skills

• Proficiency with Microsoft Office applications.

What we offer

• Opportunity to work in a fast‑paced, international biotech environment.
• Exposure to pharma event organization and vendor management.