Office & People Operations Manager

About the role

Paybis is seeking a proactive Office & People Operations Manager to oversee the day‑to‑day running of its Riga office. The role goes beyond routine tasks, requiring ownership of the entire office ecosystem – from facilities and vendor management to travel booking, merchandise logistics and employee onboarding.

Key responsibilities

• Ensure smooth daily office operations, keeping workstations, meeting rooms, kitchen and common areas clean, stocked and welcoming.
• Manage all office vendors (cleaning, water, coffee, food delivery, tech maintenance) and coordinate minor repairs and continuous improvements.
• Order, track and distribute branded merchandise and handle international shipment of laptops and equipment.
• Book flights, hotels and ground transport for business trips, manage itinerary changes and maintain travel expense reporting.
• Procure office supplies, groceries and hygiene products, forecast needs and report the office budget with full transparency.
• Create a high‑quality workplace experience, host guests and partners, and communicate office updates to staff.
• Support internal events, team celebrations and onboarding of new employees in collaboration with HR.

Required profile

• Highly autonomous with a strong attention to detail.
• Hospitality mindset and a passion for creating a caring work environment.
• Excellent organizational skills and ability to manage multiple priorities simultaneously.

Required skills

• Vendor management.
• Logistics coordination for equipment and merchandise.
• Business travel planning.
• Office budgeting and procurement.