Document Control Specialist

About the role

RB Rail AS, the office in Riga (Latvia), is looking for a highly organised Document Control Specialist. The role supports document control activities by checking documents, keeping the quality and integrity of documentation and EDMS metadata, helping project managers and other stakeholders with document processing and EDMS matters, and coordinating resolutions.

Key responsibilities

• Carry out document control checks according to approved procedures so documents are reviewed, approved, processed and issued on time and in line with requirements.
• Maintain the integrity and quality of EDMS metadata by verifying its accuracy, completeness and compliance with standards, resolving discrepancies and escalating unresolved issues.
• Assist project teams with preparing, processing, submitting and transferring project documentation within the document control process.
• Support project teams with user access rights in the EDMS in line with approved procedures.
• Train and support users on document control processes, EDMS functionality, document workflows and best practices.

Required profile

• Bachelor's degree; technical or engineering-related education is an advantage.
• Experience in document control, records or document management, administrative support, project support or technical administration involving structured documentation.
• Good written and verbal English and good communication, cooperation and consultation skills.
• Good organisational and analytical skills.

Required skills

• Good working knowledge of MS Excel and ability to prepare simple routine reports.
• EDMS (electronic document management system).

What we offer

• Salary from 2000 EUR before taxes.
• An international project with a job of purpose and impact.
• Innovation-driven work environment and professional development opportunities.
• Benefits and bonus programme and a supportive network of colleagues.

Candidates apply through the recruitment partner Alliance for Recruitment by sending their CV and a motivation letter in English with the subject "DOCUMENT CONTROL SPECIALIST" by 30 November 2026.