Administration Assistant – Office Support in Riga

About the role

The Administration Assistant will support the office manager and staff at FS Engineering’s Riga branch, handling correspondence, scheduling, and document management. This position ensures smooth daily operations and facilitates communication across departments.

Key responsibilities

• Manage office correspondence, including emails and letters, and maintain filing systems.
• Schedule appointments, meetings, travel arrangements, and assist in preparing reports and presentations.
• Coordinate office supply inventory and place orders as needed.
• Liaise with other departments and offices to promote collaboration.
• Maintain accurate records of office expenses, receipts, and invoices.
• Assist with employee records, timesheets, vacation requests, and performance evaluations.

Required profile

• High school diploma or equivalent; additional office administration qualifications are a plus.
• Minimum 5 years of experience as an administrative secretary or assistant.
• Excellent organizational, time‑management, communication and interpersonal skills.
• Fluent in Latvian and English, both written and verbal.
• Ability to work independently and as part of a team, with strong attention to detail and confidentiality.

Required skills

• SharePoint
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• 1‑year renewable full‑time contract.
• Salary range €16,000 – €20,000 per year.
• Location in Riga with a dynamic, international engineering environment.